Ordinance 12-2018 Special Events ORDINANCE NO.12-2018
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF
PALM BEACH, PALM BEACH COUNTY, FLORIDA,AMENDING
THE TOWN CODE OF ORDINANCES AT CHAPTER 106,
STREETS,SIDEWALKS AND OTHER PUBLIC PLACES,ARTICLE
VII, SPECIAL EVENTS ON PUBLIC PROPERTY, DIVISION 1,
GENERALLY, BY AMENDING SECTIONS 106-257(1)AND 106-
257(2) RELATING TO REGULATIONS RELATING TO SPECIAL
EVENT; AMENDWG SECTION 106-281 RELATING TO
REQUIRED;AMENDING SECTIONS 106-282(B), 106-282(C)(10),
AND 106-282(C)(14) RELATING TO APPLICATION;AMENDING
SECTIONS 106-283(6) AND 106-283(10) RELATING TO
STANDARDS FOR ISSUANCE; AMENDING SECTION 106-284
RELATING TO NOTICE OF APPROVAL OR DENIAL;AMENDING
SECTION 106-285 RELATING TO APPEAL PROCEDURE;
PROVIDING FOR SEVERABILITY;PROVIDING FOR REPEAL OF
ORDINANCES IN CONFLICT;PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PALM BEACH,
PALM BEACH COUNTY,FLORIDA,AS FOLLOWS:
Section 1. The Code of Ordinances of the Town of Palm Beach is hereby
amended at Chapter 106,Streets,Sidewalks and Other Public Places;Article VII,Special
Events on Public Property,Division 1,Generally,by amending Section 106-257(1)and
Section 106-257(2)to read as follows:
"Sec.106-257.-Regulations relating to special event.
The following regulations shall apply to all special events held within the town:
(1) There shall be held at the location requested no more than one special event
on any given day,without priority for any particular date,to be granted to the first
person to submit a completed application designating that day.The Town reserves
the riqht to limit use of public spaces at anv time to prevent overuse and/or adverse
impacts to adiacent neiqhborhoods.
(2) The maximum total duration of each special event and the assembly thereof
Ishall be ihre�five 5 hours.
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Ordinance No.12-2018
(3) Any signs,props or displays used in conjunction with the special event must
be removed immediately after the time permitted for the special event has
expired.
(4) The use of banners,flags(other than flags of official govemmental bodies),
streamers,balloons or any similar devices,in connection with the event,shall be
prohibited.
(5) The use of decorated vehicles and trailers in connection with the event is
prohibited.
(6) The granting of a special event permit under this article shall not require the
complete blockading of streets or intersections to vehicular traffic,and the town
shall be empowered to apportion such streets and intersections for simultaneous
use by special event participants and vehicular and pedestrian traffic.
(7) The concentration of persons and/or vehicles at the special event will not
interfere unduly with proper fre and police protection of,or ambulance service to,
areas contiguous to the assembly area or other areas of the town.
(8) There are sufficient parking places near to the site of the special event to
accommodate the approximate number of automobiles reasonably expected to
be driven to the special event.
(9) The event is not otherwise in violation of ordinances or regulations of the
town or the state or of federal law."
Section 2.The Code of Ordinances of the Town of Palm Beach is hereby amended
at Chapter 106,Streets,Sidewalks and Other Public Places;Article VII,Special Events
on Public Property, Division 1, Generally, by amending Section 106-281 to read as
follows:
"Sec.106-281.-Required.
No person shall engage in,participate in,aid,form or start any special event unless
� a special event permit shall have first been obtained from the town manager or his/her
designee.No permit shall be required for special events officially sponsored by the town
government and approved by the town council,nor shall the regulations set forth in this
division 2 apply to such special events.
Section 3.The Code of Ordinances of the Town of Palm Beach is hereby amended
at Chapter 106,Streets,Sidewalks and Other Public Places;Article VII,Special Events
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Ordinance No.12-2018
on Public Property, Division 1, Generally, by amending Sections 106-282(B), 106-
282(C)(10),and 106-282(C)(14)to read as follows:
"Sec. 106-282.-Application.
(a) Required.A person seeking issuance of a special event permit shall file an
application with the town clerk's office on forms provided by the town.
(b) Filing. A completed application for a special event permit, providing all
information required herein,shall be filed with the town clerk's office not less
than�9-45 days(or a shorter period of time as deemed appropriate at the
discretion of the Town Manaqer)aeFand not more than 98-days9 months for
residents and 7 months for non-residents before the date on which it is
proposed to conduct the special event.
(c) Contents. The application for a special event permit shall set forth the
following information:
(1) The name, address and telephone number of the person seeking to
conduct such a special event.
(2) The purpose of the special event.
(3) If the special event is proposed to be conducted for, on behalf of, or
by an organization,the name,address and telephone number of the
headquarters of the organization, and of the authorized and
responsible heads of such organization.
(4) The date on which the special event is to be conducted.
(5) The exact hours the special event is to be conducted.
(6) The name or type of event.
(7) The exact location of the event.
(8) The approximate number of participants and spectators.
(9) A detailed description of the activity or activities, including whether
or not the event requires support facilities such as traffic control,
parking volume,crowd control.
(10) The name of the applicanYs insurance company for the event and
proof of insurance.The town shall be named as a+�additional insured
on a policy of liability insurance in an amount not less than
$1,000,000.00.The Town of Palm Beach reserves the riqht to require
additional coveraqes and limits based uqon the particular special
eyent proposed bv the applicant. If the sqecial event applicant
maintains higher limits than the minimums shown below. the Town
requires and shall be entitled to coveraqe for the hiqher limits
maintained bv the applicant.
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Ordinance No. 12-2018
(11)The signature of the applicant.
(12) The name,address and telephone number of the person who will be
responsible for the conduct of the special event(i.e., special event
chair).
(13) Provisions for cleanup after conclusion of the special event. The
applicant shall be responsible for costs of complete and immediate
cleanup.
(d) Fees.(�4�The followinq fees in accordance with the fee schedule
adopted by the town council bv resolution as mav be amended from
time to time:
a.An administrative processing fee^^�', �^`����•�^«^F�
I�Fe fili...,�I.,h.,f'I'...,fe.. .,.11.+....e...;4L,4L.e Fee
he� e..'le.l fr.....4�...e�..ti...e�
b.A refundable damaqe deposit,if aqplicable�
c.A usaqe fee qrepaid for the hours reauested to hold the
proposed special event, if applicable."
Section 4. The Code of Ordinances of the Town of Palm Beach is hereby
amended at Chapter 106,Streets,Sidewalks and Other Public Places;Article VII,Special
Events on Public Property, Division 1, Generally, by amending Sections 106-283, 106-
283(6)and 106-283(10)to read as follows:
"Sec. 106-283.-Standards for issuance.
� The town manager�sffice shall issue a special event permit� when from-a
consideration of the application and from such other information as may otherwise be
I obtained, he/she finds that:
(1) No other applicant has obtained a permit for the date requested.
(2) The special event applicant has agreed in writing to abide by all provisions set
forth in this article.
(3) All required information is set forth in the application and is in accordance with
all provisions set forth in this article.
(4) The concentration of persons and vehicles at assembly points of the special
event will not interfere with the proper fire and police protection of or ambulance
services to areas contiguous to such assembly areas.
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Ordinance No. 12-2018
(5) The conduct of such special event will not interfere with the movement of police
and fire rescue vehicles and equipment en route to a fire or the movement of
emergency medical services equipment en route to an emergency.
(6) The special event is not being held for the purpose of advertising any product,
goods or event,and �^^'.s,.�:^,��shall not be held for private profit or fund
raising unless the applicant is a 501 (c)3 non-proft in which a charitable
solicitation oermit would also be reauired.
(7) The conduct of the special event will not substantially interrupt the safe and
orderly movement of pedestrian or vehicular traffic contiguous to the place of
the special event.
(8) The conduct of the special event will not result in damage to town-owned
property or constitute a hazard to the safety of other persons within the
immediate vicinity of the event.
(9) Na event is scheduled elsewhere in the town where the town's resources
required for that event are so great that the deployment of resources for the
proposed assembly would have an immediate and adverse effect upon the
welfare and safety of persons and property.
(10) An original certificate of insurance rausG-Fiewas supplied to the town naming
the town as avradditional insured on a policy of liability insurance in an
amount not less than$1,000,000.00 or an amount hiqher based upon the
particular special event proposed."
Section 5. The Code of Ordinances of the Town of Palm Beach is hereby
amended at Chapter 106,Streets,Sidewalks and Other Public Places;Article VII,Special
Events on Public Property,Division 1,Generally,by amending Section 106-284 to read
as follows:
"Sec.106-284.-Notice of approval or denial.
I The town manager shall act upon an application for a special event permit within 35
20 days after the fling thereof and must notify the applicant of the approval or denial of
the application within that same period. If the town manager denies an application,a
written notice stating the reasons for denial shall be sent to the applicant by certified mail
� and made available by the town for inspection within the 3520-day period specified
above."
Sec[ion 6. The Code of Ordinances of the Town of Palm Beach is hereby
amended at Chapter 106,Streets,Sidewalks and Other Public Places;Article VII,Special
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Ordinance No.12-2018
Events on Public Property, Division 1, Generally, by amending Section 106-285 to read
as follows:
"Sec. 106-285.-Appeal procedure.
Any person aggrieved shall have the right to appeal the denial of a special event
� permit to the town council.The appeal shall be submitted in writinq#ake+�within five days
of notice of denial. If an appeal to the town council is made, the town council shall act
upon such appeal at the next regular monthly meeting of the town council subsequent to
the notice of appeal."
Section 7. Severability.
If any provision of this Ordinance or the application thereof is held invalid, such
invalidity shall not affect the other provisions or applications of this Ordinance which can
be given effect without the invalid provisions or applications,and to this end the provisions
of this Ordinance are hereby declared severable.
Section 8. Repeal of Ordinances in Conflict.
All other ordinances of the Town of Palm Beach, Florida, or parts thereof which
conflict with this or any part of this Ordinance are hereby repealed.
Section 9. Codification.
This Ordinance shall be codified and made a part of the official Code of Ordinances
of the Town of Palm Beach.
Section 10. Effective Date.
This Ordinance shall take effect immediately upon its passage and approval, as
provided by law.
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Ordinance No. 12-2018
PASSED AND ADOPTED in a regular, adjourned session of the Town Council of
the Town of Palm Beach on first reading this 12th day of June, 2018, and for second and
final reading on this 10th day of July, 2018.
� .
� �.��.Q��- ��-l�
i . Coni o, ayor Danielle H. Moore, Town Council President
Margare . Zeid , Council President Pro Tem
Jul e own C un il Member
t
ATTEST: Lewis S. W. Cr pton, Town Council Member
. � l�_—�
Kathleen Dominguez, Town k Bobbie Lindsay, Town ouncil M ber
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Ordinance No. 12-2018